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What is Accounting Staff? The Job and Duties of an Accountant

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What is Accounting Staff? The Job and Duties of an Accountant

What is a Staff Accountant?

Staff Accountant

A Staff Accountant is an accounting professional who works with a group of other accountants in the accounting department of a business or in an accounting firm. They typically handle a variety of tasks, such as preparing and filing tax returns, providing management with financial reports, meeting with clients to discuss financial matters, and administering duties such as filing, transcription, and telephone support. They also review and maintain general ledger accounts and post monthly, quarterly, and annual financial reports, as well as analyze and reconcile bank statements.

In order to work successfully as a staff accountant, one should possess strong analytical, time-management, and communication skills, as well as knowledge of financial laws and regulations that apply in the region and industry. Staff accountants are experts in bookkeeping and use accounting software and databases to record and track financial transactions, analyze data, and report on the organization’s financial performance. They also provide advice on ways to improve an organization’s finances.

Examples of Accounting work

Here are some examples of accounting work:

Bookkeeping: Maintaining financial records, including recording transactions, categorizing expenses, and reconciling bank statements.

Financial statement preparation: Preparing financial statements such as the income statement, balance sheet, and cash flow statement to present the financial position and performance of a company.

Tax preparation: Calculating and preparing tax returns for individuals, businesses, or organizations, ensuring compliance with tax laws and regulations.

Auditing: Examining and evaluating financial records, transactions, and procedures to verify their accuracy and compliance with laws and regulations.

Budgeting and forecasting: Developing budgets and financial forecasts to help businesses plan and allocate resources effectively.

Cost accounting: Analyzing and tracking the costs associated with producing goods or services, including determining product costs, calculating overhead costs, and conducting cost variance analysis.

Financial analysis: Analyzing financial data, such as financial ratios, profitability metrics, and trends, to assess the financial health and performance of a company and provide insights for decision-making.

Payroll processing: Calculating and processing employee wages, taxes, and deductions, ensuring compliance with labor laws and regulations.

Internal control implementation: Designing and implementing internal control systems to safeguard assets, prevent fraud, and ensure the accuracy of financial records.

Financial consulting: Providing financial advice and guidance to businesses or individuals, including budgeting, investment analysis, and financial planning.

These are just a few examples of the various tasks and responsibilities that fall under the umbrella of accounting work. The specific tasks performed may vary depending on the industry, organization size, and individual job roles within the accounting field.

What are the Job and Duties of a Staff Accountant?

Staff Accountant holds a pen and working on her desk

A Staff Accountant is a professional who works in the accounting department of a company or in accounting firms. They are responsible for maintaining the general ledger, reviewing financial statements, preparing financial reports, assisting with audits and budgeting processes, and reconciling accounts. Their specific duties include recording purchase and sale transactions in an accounting system, creating balance sheets, income statements, and profit and loss statements, verifying deposits and withdrawals, overseeing payroll, and addressing inquiries from banks. Additionally, they may be tasked with budget preparation and tracking, investigating discrepancies in financial records, managing customer credit data, ensuring compliance with regulations, automating accounting processes, performing ad hoc analysis and reporting, and researching new accounting guidance.

What are the Qualifications Needed to Become a Staff Accountant?

Qualifications Needed to Become a Staff Accountant

1. Education

Most employers require a minimum of a bachelor’s degree in accounting or a related field such as finance or business. Certified Public Accountant (CPA) licensure may also be required. Additional skills necessary for this occupation include knowledge of accounting principles, computer software, organizational, problem-solving, and critical thinking skills. Post-employment training may also be required to attain competency in the skills needed in this occupation. To prepare for a job in the occupation, consider pursuing a program through an accredited, online school that meets your affordability, flexibility, and education needs.

2. Skills

Becoming a staff accountant requires a broad range of skills including analytical skills, attention to detail, time management, and problem-solving. Analytical skills are needed to review financial statements, prepare tax returns, and audit financial records. Attention to detail is key to detecting errors in financial documents and accounting transactions. Time management is essential for completing work for multiple projects and deadlines. Problem-solving is a soft skill that helps staff accountants keep up with their work and make them more efficient. Additionally, staff accountants need to have reconciliations, journal entries, general ledger accounts, payroll taxes, and cash management skills to be successful in their roles.

3. Experience

To become a Staff Accountant, one would typically need a Bachelor’s degree in accounting or finance, at least two years of accounting experience, excellent written and verbal communication skills, working knowledge of GAAP, strong numeracy and analytical skills, good problem-solving, and time management skills, and the ability to be highly organized and detail-oriented. Additionally, there may be additional post-employment training needed to acquire competency in areas such as quantitative analysis, data trend identification, strategic thinking, and effectively managing details.

4. Uniform CPA Examination

The Uniform CPA Examination is a four-part exam administered by the American Institute of Certified Public Accountants (AICPA) to certify public accountants. Passing this exam is a requirement for becoming a Certified Public Accountant (CPA). The exam is designed to assess an accountant’s knowledge and skills in auditing and attestation, business environment and concepts, financial accounting and reporting, and regulation.

5. Professional Certification

Professional certification can help to achieve the qualifications needed to become a Staff Accountant by demonstrating knowledge, skill, and experience in the occupation. Certifications such as CPA, CPP, GPHR, SPHR, CTP, CISA, CIA, and EA are typically required by the position and demonstrate a level of expertise in the field. Professional certification can also help to fulfill the typical level of education typically needed to enter this occupation, as well as provide evidence of meeting the job qualifications such as experience and training. By having a professional certification, the Staff Accountant can gain an advantage in the job market, as employers are more likely to view certified applicants as being more qualified and reliable than those without certification.

6. Technical Skills

The technical skills required to become a Staff Accountant include reconciliations, journal entries, general ledger accounts, payroll taxes, cash management, accounts payable and receivable practices, understanding of dual entry accounting, relationship databases, basic accounting procedures and principles, US GAAP, Microsoft Office software, AS400 management software, accounting controls, and Sarbanes Oxley requirements. Additionally, staff accountants should have advanced Excel skills including pivot tables, data management, and in-cell formulas, as well as experience with ERP software (Lawson, Oracle, SAP) and, ideally, have experience in the wholesale or multi-unit industries. Furthermore, problem-solving, attention to detail, and time management are important soft skills for this role.

7. Computer Skills

staff accountant working on her laptop

In order to become a staff accountant, one must possess a number of computer skills, including proficiency in Microsoft Office, accounting-specific programs such as QuickBooks and Excel, accounts payable and receivable practices, understanding of dual entry accounting, relationship databases in connection with accounting and business process, and general accounting principles. Additionally, it is important for a staff accountant to be a disciplined self-starter with a can-do attitude, advanced Excel skills including pivot tables, data management, and in-cell formulas, be detail-oriented, and have strong time-management skills.

8. Knowledge

A Staff Accountant should possess a minimum of a Bachelor’s degree in accounting, finance, or a related field. Additional certifications, such as Certified Public Accountant (CPA), may be required, depending on the employer. Post-employment training may be needed to attain competency in the skills required for this occupation, such as quantitative analysis, trend identification, strategic thinking, and effective communication. Knowledge of cost, staff, systems, and forensics, as well as experience in an office environment, are also essential for success.

9. Soft Skills

To become a successful staff accountant, one must possess a variety of soft skills. These skills include strong analytical, organizational, and communication skills, as well as the ability to work independently and as part of a team. Additionally, staff accountants should be detail-oriented, able to multitask, and have proficiency in computer software, particularly accounting-specific programs such as QuickBooks and Excel.

Other important soft skills for staff accountants include problem-solving, attention to detail, quantitative analysis, and strategic thinking. To attain these skills, additional training (post-employment) may be necessary. Employers may also look for qualifications such as education, certification, and experience.

10. Competencies

What competencies are required for becoming a Staff Accountant?

To become a staff accountant, one must have strong quantitative analysis skills and the ability to identify trends in data. They must be able to communicate well and think strategically to effectively manage details. The competencies required to excel in this position include accountability, attention to detail, decision-making, interpersonal skills, oral communication, problem-solving, reasoning, self-management, and teamwork. Additionally, they should be able to review, analyze, and reconcile financial system reports, test and evaluate financial system software, review data and identify trends and control weaknesses, collect information to be used in financial and performance reports, plan and conduct financial management studies, advise program managers on accounting policies and data interpretation, analyze process flows and recommend improvements in control techniques, review and analyze the impact of new regulations or requirements on financial management processes, prepare annual financial statements and other required financial documents, formulate major accounting policy and provide authoritative interpretation and decision-making on financial management policy, and administer the development of organizational responses to OMB, GAO, and Treasury proposals, as well as defining specifications and overseeing the development of complex financial systems that produce critical accounting and financial information.

Staff Accountant Skills

Staff Accountant Skills

Staff accountants are essential members of an organization’s finance team, responsible for maintaining financial records, preparing reports, and ensuring accuracy and compliance with relevant regulations. To excel in this role, a staff accountant should possess a variety of skills, including:

  1. Analytical skills: Staff accountants must be able to analyze financial data, identify trends, and spot inconsistencies or discrepancies in financial records.
  2. Attention to detail: Accuracy is crucial in accounting, so staff accountants should be thorough and detail-oriented in their work.
  3. Communication skills: Staff accountants should be able to effectively communicate their findings, both in writing and verbally, to colleagues, managers, and clients.
  4. Technical proficiency: Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and expertise in Microsoft Excel are essential for managing and analyzing financial data.
  5. Time management and organization: The ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously is important for staff accountants.
  6. Knowledge of accounting principles: A strong understanding of Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS) is necessary to ensure compliance with financial regulations.
  7. Problem-solving abilities: Staff accountants must be able to identify and resolve issues, as well as implement appropriate solutions to prevent future problems.
  8. Adaptability: The accounting field is constantly evolving, so staff accountants should be able to adapt to new regulations, industry trends, and technologies.
  9. Teamwork and collaboration: Staff accountants often work in teams and must be able to collaborate effectively with colleagues to complete tasks and achieve common goals.
  10. Ethical standards: Integrity and professionalism are vital in the accounting field, as staff accountants handle sensitive financial information and must maintain the trust of their clients and employers.
  11. Continuing education: A commitment to ongoing professional development is important for staying current with industry trends and maintaining relevant skills.
  12. Tax knowledge: Familiarity with tax laws, regulations, and filing requirements can be beneficial for staff accountants, especially if they are involved in tax preparation or advising clients on tax matters.


Staff accountants, accounting

Staff accountants play a crucial role in maintaining an organization’s financial health by accurately recording transactions, analyzing data, and ensuring compliance with regulations. If you possess the skills outlined in this article and are passionate about a career in accounting, we invite you to join our team at as a virtual assistant. We offer a supportive work environment, opportunities for growth, and the chance to make a real impact on businesses worldwide. Don’t miss out on this exciting opportunity to advance your career and showcase your expertise. Apply now at and embark on a rewarding journey as a staff accountant virtual assistant!


Q: Is the accounting staff an accountant?

No, the accounting staff is not necessarily an accountant. A staff accountant is an accounting professional who works with a group of accountants in the accounting department of a business or in an accounting firm. While they may be senior accountants and may even run the accounting department, staff accountants usually do not possess the same level of experience or expertise as an accountant.

Q: What is the difference between a staff accountant and an auditor?

The difference between a staff accountant and an auditor is significant. A staff accountant is primarily responsible for preparing financial statements, while an auditor is typically in charge of reviewing and verifying the accuracy of financial statements. A staff accountant must have the authority to make decisions about financial matters, while an auditor is an external advisor that provides assurance of the accuracy of the financial information presented. Additionally, a staff accountant typically reports to a senior accountant or controller, while an auditor reports directly to company management.

Q: What types of accounting software are used in the profession?

Staff accountants typically use a variety of software to do their jobs. Common accounting software includes programs such as QuickBooks, Excel, and AS400 management software, which allow for recording and tracking financial transactions, as well as analyzing and reporting on the organization’s performance.

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