Now Hiring For Our Latest Role
Executive Assistant
Explore a wide range of job opportunities across diverse industries and take the next step in your career with StaffingSolutions.io. We connect exceptional Filipino talent with leading global companies, offering meaningful work, long-term roles, and the flexibility to thrive in a fully remote environment.
Executive Virtual Assistant
Executive Assistant
About the Job
We are looking for someone who is proactive, resourceful, and takes integrity seriously, acting with transparency and accountability. To be successful, you need to be flexible and willing to embrace change, as our responsibilities shift and grow with the company's needs. If you thrive in a dynamic environment, love taking initiative, and push yourself to deliver exceptional work, you'll love it here.
Key Responsibilities:
- Efficiently manage and track company expenses, process invoices, and handle basic financial record-keeping.
- Maintain and organize company databases and Customer Relationship Management CRM systems like Pipedrive and Salesforce.
- Oversee complex executive calendars, schedule internal and external meetings, manage invitations, and coordinate logistics across multiple time zones.
- Research, plan, and book detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and creating detailed itineraries.
- Assist with basic social media tasks, which may include scheduling pre-approved content, monitoring engagement, and minor platform management.
- Prepare documents, presentations, and reports using Google Workspace and Microsoft Office.
- Assist with special projects as assigned.
Required Skills & Qualifications:
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative support role, preferably within a tech or real estate context.
- Expert-level command of Google Workspace like Gmail, Calendar, Docs, Sheets, Slides.
- Strong proficiency in Microsoft Office Suite like Word, Excel, PowerPoint.
- Demonstrable experience utilizing and managing data in a major CRM platform like Pipedrive or Salesforce.
- Familiarity with project management tools like Asana.
- Exceptional Organizational Skills and meticulous attention to detail.
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple priorities and deadlines effectively.
- Discretion and professionalism when handling confidential information.
Benefits & Application Process:
- 100% remote work.
- Follow US business hours.
- Weekly pay through Wise every Tuesday.