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Executive Assistant with HubSpot Automation Experience
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Executive Virtual Assistant
Executive Assistant with HubSpot Automation Experience
About Us
We are a dynamic remote staffing agency, dedicated to providing top-notch virtual assistants to businesses worldwide.
Key Responsibilities:
- Provide high-level administrative support to the executive, including calendar management, meeting coordination, email triage, and travel arrangements.
- Build and maintain automation within HubSpot, including workflows, sequences, and custom triggers to streamline sales, marketing, and customer success processes.
- Create and manage HubSpot dashboards and reports for executive visibility and performance tracking.
- Maintain CRM data hygiene: ensure accurate and consistent contact, deal, and company records.
- Support marketing and sales teams with HubSpot tasks such as email campaigns, lead nurturing, and pipeline updates.
- Perform general administrative duties such as document creation, file organization, and task tracking.
- Coordinate with internal and external stakeholders on behalf of the executive.
Required Skills & Qualifications:
- Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership.
- Strong hands-on experience with HubSpot CRM, including workflow automation, sequences, email templates, and list segmentation.
- Demonstrated ability to design and manage automation strategies across marketing, sales, and service pipelines.
- Excellent organizational and time management skills with a strong attention to detail.
- Proficient in Microsoft Office and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to manage confidential information with discretion.
Benefits & Application Process:
- 100% remote work.
- Follow AU business hours, no graveyard shifts.
- Weekly pay through Wise every Tuesday.