Accounting & Finance ✦ Dedicated & full-time

Bookkeeper

A dedicated bookkeeper for day-to-day books, invoicing, reconciliations and payroll in Xero, QuickBooks or MYOB — from $14/hr + GST.

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$14/hrFrom, + GST · full-time
70%Average saving vs a local hire
14 daysBrief → first day
Fully managedWe hire, you lead

What a Bookkeeper does

Bookkeeping is the task most owners neglect — until BAS time. A dedicated bookkeeper keeps it current every week: invoicing out, bills in, banks reconciled and payroll run, so you always know where you stand.

Every StaffingSolutions.io bookkeeper is recruited, hired and managed by us — reference-checked for your tools, working your business hours, and backed by our zero-risk promise: no placement fee, money-back first week, and a free replacement if the fit isn't right.

What they handle

  • Accounts payable & receivable — bills and invoices, on time.
  • Bank reconciliations — accounts and cards matched.
  • Invoicing — raised, sent and chased.
  • Payroll — pay runs, super and leave.
  • BAS & GST prep — reconciled and ready.
  • Month-end close — tidy, audit-ready books.
The actual work

A week in the role

Owns the day-to-day ledger for one Australian business, or for a bookkeeping practice's client list. The week is bank feeds, bills, invoices out and the receipt pile — kept current so the quarter is already reconciled when BAS time arrives. The registered BAS agent reviews and lodges.

The taskWhat that actually involves
Daily bank reconciliation

Works the Xero bank feed each morning: matches receipts and payments to invoices and bills, corrects wrong suggested matches, codes the rest to the right account and GST rate, and leaves anything unclear on a query list rather than guessing.

Receipt and bill capture

Processes everything sitting in Dext or Hubdoc — supplier bills, fuel dockets, hardware receipts — checks the ABN and GST shown on the face of the document, applies the tracking category and publishes into Xero against the correct supplier.

Accounts payable run

Enters approved bills with due dates, prepares the weekly payment batch and the ABA file, and leaves it in the bank for the owner to authorise. Never releases a payment and never changes supplier bank details without a verbal check.

Customer invoicing from job sheets

Raises invoices from completed jobs in Simpro, ServiceM8 or AroFlo, applies the right price book and progress claim stage, sets up repeating invoices for retainers, and sends them with payment links attached so funds can land the same day.

Debtor follow-up and statements

Sends statements at month end and runs the Xero invoice reminder sequence, then writes the polite follow-up emails on anything past terms and hands genuinely difficult accounts back to the owner with the full correspondence history attached.

Pay run and STP filing

Runs the pay cycle in Xero Payroll from approved timesheets, checks leave balances and superannuation accrues to the right fund on each employee record, and prepares the pay run and STP pay event for the client to review and file.

Quarterly BAS preparation

Reconciles GST collected and paid back to the ledger, agrees PAYG withholding to the STP year-to-date figures, prepares the fuel tax credit worksheet, and hands a clean quarter to the registered BAS agent who reviews and lodges it.

Credit card and loan accounts

Reconciles business card statements and chases missing receipts from staff, splits chattel mortgage and hire purchase repayments between principal and interest per the finance schedule, and keeps the loan balance agreeing to the lender's statement.

Merchant and clearing accounts

Reconciles Stripe, Square, Tyro and Shopify payouts back to the sales figure, books merchant fees to their own account instead of netting them off, and clears undeposited funds so nothing is left hanging at month end.

Chart of accounts hygiene

Keeps account codes, tracking categories and supplier contact records tidy, archives dead codes, and fixes the historical miscodings that make the profit and loss read wrong — with the accountant confirming anything that would move a prior period.

Month-end reporting pack

Delivers profit and loss, balance sheet, aged payables and aged receivables on a fixed day each month with a short note on what changed, so the owner sees the position before the quarter closes rather than afterwards.

Year-end handover to the accountant

Locks the period, assembles the year-end file with bank statements, loan schedules, stocktake sheets and asset purchase invoices attached, and answers the accountant's query list so tax work does not stall waiting on the ledger.

Related roles

More Accounting & Finance roles

All Accounting roles →

Accountant

Management accounts, reconciliations and reporting under your CPA's direction.

Explore →

Payroll Processor

Accurate pay runs, timesheets, superannuation and leave admin.

Explore →

Accounts Receivable Specialist

Invoicing, collections and cash application to keep AR clean.

Explore →
Questions

Frequently asked

Are they certified in Xero or QuickBooks?
Many hold Xero and QuickBooks certifications; we match and reference-check for your software before you interview.
Do we need our clients’ permission?
If you are a registered agent doing this for your clients, yes. Code item 6 of the Tax Agent Services Act stops you disclosing a client’s information to a third party without their permission, and the TPB’s outsourcing guidance names offshore contractors as third parties. Permission has to be obtained before the disclosure, not after — a general third-party consent in your engagement letter is acceptable to the TPB, and it should name what is disclosed, to whom and where. If you are a business doing your own books, the question does not arise: it is your own information.
How much does a bookkeeper cost?
From $14/hr + GST for a full-time, dedicated team member — roughly $29K a year against $95K–$115K all-in for the local equivalent once you add super, leave, payroll tax, software and a desk. No placement fee, no setup fee, no recruitment retainer: you pay from the day they start, for hours worked, and interviewing candidates costs nothing. Specialist roles sit a little higher. Run your numbers →
How fast can they start?
Typically 14 days from your discovery call to day one. In the first week we source and screen against your brief; you get three matched profiles and interview whoever you like. Once you choose, we handle the offer, the contract, equipment and connectivity checks, and induct them on our side before they reach you. Specialist roles — developers, NDIS claims, anything needing niche software — can take a week longer, because we won't pad a shortlist just to hit a date.
What if the fit isn't right?
You're covered twice over. If it's clearly wrong by day five, your first week is refunded in full. After that, a free replacement any time — new shortlist, new interviews, no second fee, because there was never a first one. Before it gets that far, talk to us: our HR manager will work through it with you and the team member, since most problems turn out to be an unclear process rather than the wrong person, and a fortnight of coaching usually fixes it. Replacing someone is the last resort, not the first move.
Is there a minimum term?
Three months, then month to month. It's the same runway you'd give a new local hire to learn your systems, your clients and your standards — and the team members who get a fair run are the ones who stay for years. There are no exit penalties at any point, and if the issue is the person rather than the role, the first-week refund and free replacement cover that separately.
How do you handle confidentiality?
The same way you'd treat any remote team member. Every placement signs an NDA and a confidentiality clause before day one, and they work inside your systems — your email, your CRM, your file storage — so you control what they can see and can revoke access instantly. No client data is stored on our side.
What stays with you, and what goes to them?
They take the recurring, process-driven part of the bookkeeper role — the work that happens the same way every week and eats your day. Judgement calls, client relationships, anything requiring your licence, sign-off or authority stay with you. The clients who get the most out of a bookkeeper hand over a defined process and keep the decisions, rather than handing over the whole function and hoping. On the discovery call we'll map which tasks fall on which side of that line before you commit to anything.
How do I hand the work over without losing weeks to training?
Record yourself doing the task once and talk through it as you go — a fifteen-minute screen recording beats a written manual every time, and your bookkeeper will turn it into a documented process you both work from. Expect the first fortnight to be shadowing and checking, then steadily less. If you have nothing documented, that's normal and it's not a blocker: we'll help you decide what to record first, and your account manager checks in through the whole ramp-up.