Accounts Receivable
Specialist
Keep the cash coming in — invoicing, collections and cash application that shrink your debtor days — from $14/hr + GST.
What an Accounts Receivable Specialist does
Revenue you've earned isn't cash until it's collected. An AR specialist keeps invoices out, statements running and follow-ups relentless — so your debtor days fall and your cash flow steadies.
Every StaffingSolutions.io accounts receivable specialist is recruited, hired and managed by us — reference-checked for your tools, working your business hours, and backed by our zero-risk promise: no placement fee, money-back first week, and a free replacement if the fit isn't right.
What they handle
- Invoice issuance — accurate and prompt.
- Statement runs — regular and clear.
- Collections — structured follow-up cadence.
- Cash application — receipts matched cleanly.
- Disputes — logged and routed.
- AR ageing — reporting and insight.
A week in the role
Chases money already earned. The week runs off the aged receivables report: who promised what, which invoice is stuck in an approval queue, which customer is disputing a delivery docket, and which account should stop supplying today. The client sets credit policy and approves write-offs.
Rebuilds the collection list each week from the Xero or MYOB aged receivables detail, separating genuinely overdue debt from invoices in dispute, on payment plan or waiting on a purchase order, so effort goes where cash is recoverable.
Runs the escalating reminder sequence in ezyCollect, CreditorWatch Collect or Xero — pre-due courtesy note, overdue email, SMS, then final notice — with wording matched to the customer's payment history rather than the same template for everyone.
Phones and emails accounts payable contacts to confirm invoices were received and approved, gets the payment date and the batch it will fall into, and records the promise to pay with a follow-up date on the customer record.
Matches remittance advices to bank receipts and allocates payments against specific invoices, splits part payments, and chases the customer for a remittance when a lump sum arrives without one instead of leaving it sitting unallocated on account.
Investigates why a customer paid less than invoiced — freight, rebate, damaged goods, retention held — gathers the proof of delivery or signed docket, and prepares a credit note request for the client to approve.
Issues statements from the ledger, reconciles them against the customer's own creditor statement where they run one, and resolves invoices sitting on one side and not the other before they age further past terms.
Processes new trade account applications, verifies the ABN and entity details, orders the CreditorWatch or Equifax report, calls trade references, and puts a recommended limit and terms to the credit manager, who sets the limit.
Sets up Ezidebit or GoCardless mandates for customers on payment plans and recurring supply, monitors dishonours, contacts the customer the same day a debit fails, and reschedules the drawing once funds are confirmed available.
Maintains the stop-supply list and circulates it to sales and dispatch before orders go out, flags accounts approaching their limit, and lifts a hold only once the client authorises the release.
Documents agreed instalment arrangements in writing with amounts and dates, tracks adherence, and assembles the file — invoices, statements, signed terms of trade, correspondence — for the client to send to their collection agency or lawyer.
Agrees the aged receivables subledger to the general ledger control account each month, clears unapplied credits and stale credit notes, and lists bad debt write-off candidates with supporting history for the client to approve.
Produces the debtor report showing movement in each ageing bucket, the days sales outstanding trend, top overdue accounts with the reason and next action against each, and the cash expected to land in the coming fortnight.