Accounting & Finance ✦ Dedicated & full-time

Payroll
Processor

Accurate, on-time pay runs — timesheets, superannuation, leave and payroll compliance prep — from $14/hr + GST.

Book my 30-minute call →or run the numbers for your role →
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$14/hrFrom, + GST · full-time
70%Average saving vs a local hire
14 daysBrief → first day
Fully managedWe hire, you lead

What a Payroll Processor does

Payroll errors cost trust and time. A dedicated payroll processor runs it precisely and on schedule, so your people are paid right and your records stay clean.

Every StaffingSolutions.io payroll processor is recruited, hired and managed by us — reference-checked for your tools, working your business hours, and backed by our zero-risk promise: no placement fee, money-back first week, and a free replacement if the fit isn't right.

What they handle

  • Pay-run processing — weekly, fortnightly or monthly.
  • Timesheets — collection, checks and approvals.
  • Superannuation & leave — accruals and payments prep.
  • Starters & terminations — setup and finalisation.
  • Reconciliations — payroll to ledger.
  • Distribution — payslips and reporting.
The actual work

A week in the role

The week is built around the pay cycle: timesheets in, award rates checked, the run reviewed line by line, STP prepared. Between cycles it is new starters, terminations, leave balances, super batches and the state-by-state obligations — payroll tax, workers compensation declarations — that only surface when someone watches the calendar.

The taskWhat that actually involves
Weekly pay cycle run

Pulls approved timesheets from Deputy, Tanda or ClockOn into Xero Payroll, MYOB or Employment Hero, builds the draft pay run, reviews it line by line against the previous cycle for anomalies, and presents it for the client to post.

Award and agreement checks

Checks base rates, classifications and junior or apprentice progressions against the relevant modern award — SCHADS, Hospitality, Building and Construction, Retail — using the Fair Work pay guides, and raises underpayment risk with the client rather than adjusting rates alone.

Penalties, loadings and allowances

Applies weekend and public holiday penalties, shift loadings and overtime at the correct multiplier, plus the award allowances people forget — first aid, laundry, tool, travel and meal — read off the roster and timesheet detail.

STP Phase 2 pay event

Prepares the pay event with disaggregated gross, correct income types and allowance type codes, checks employment and tax treatment codes on new employee records, and leaves it ready for the client or their registered agent to review and file — reporting a pay event to the Commissioner is a BAS service, so the filing is theirs.

Superannuation guarantee checks

Checks ordinary time earnings are calculated on the right components for each employee, confirms fund and member numbers against the choice forms, and prepares the contribution batch for the client to approve and pay through the clearing house.

New starter setup

Builds the employee record from the TFN declaration and super choice form: award classification, pay rate, tax scale, study loan flag, bank splits and leave entitlements, then checks the first pay against the signed letter of offer.

Terminations and final pays

Calculates the final pay — notice, unused annual leave with leave loading where the award requires it, long service leave under the relevant state Act, and redundancy — and codes any employment termination payment for the client to approve.

Leave accruals and liability

Maintains annual, personal and long service leave accruals, processes leave without pay and parental leave including the effect on accruals, and reconciles the leave liability report to the balance sheet provision each month.

Payroll tax returns

Prepares the monthly and annual payroll tax worksheets for each state, applying the correct threshold, grouping provisions and treatment of contractors and apprentices, then hands the return to the client or their agent to lodge and pay.

Workers compensation wage declarations

Prepares the annual declaration of wages for icare NSW, WorkCover Queensland or WorkSafe Victoria, splitting wages by class of industry and excluding the payment types the scheme does not count, ready for the client to certify.

End of financial year payroll

Reconciles STP year-to-date totals back to the general ledger wages, PAYG withholding and superannuation accounts, corrects reporting categories before finalisation, and prepares the finalisation declaration for the client to submit so income statements show tax ready.

Pay queries and rosters

Answers employee pay slip questions and back pay calculations, investigates timesheet and roster mismatches directly with the site supervisor, and issues corrected pay slips and adjustment runs once the client confirms the fix.

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Questions

Frequently asked

How much does a payroll processor cost?
From $14/hr + GST for a full-time, dedicated team member — roughly $29K a year against $95K–$115K all-in for the local equivalent once you add super, leave, payroll tax, software and a desk. No placement fee, no setup fee, no recruitment retainer: you pay from the day they start, for hours worked, and interviewing candidates costs nothing. Specialist roles sit a little higher. Run your numbers →
How fast can they start?
Typically 14 days from your discovery call to day one. In the first week we source and screen against your brief; you get three matched profiles and interview whoever you like. Once you choose, we handle the offer, the contract, equipment and connectivity checks, and induct them on our side before they reach you. Specialist roles — developers, NDIS claims, anything needing niche software — can take a week longer, because we won't pad a shortlist just to hit a date.
What if the fit isn't right?
You're covered twice over. If it's clearly wrong by day five, your first week is refunded in full. After that, a free replacement any time — new shortlist, new interviews, no second fee, because there was never a first one. Before it gets that far, talk to us: our HR manager will work through it with you and the team member, since most problems turn out to be an unclear process rather than the wrong person, and a fortnight of coaching usually fixes it. Replacing someone is the last resort, not the first move.
Is there a minimum term?
Three months, then month to month. It's the same runway you'd give a new local hire to learn your systems, your clients and your standards — and the team members who get a fair run are the ones who stay for years. There are no exit penalties at any point, and if the issue is the person rather than the role, the first-week refund and free replacement cover that separately.
How do you handle confidentiality?
The same way you'd treat any remote team member. Every placement signs an NDA and a confidentiality clause before day one, and they work inside your systems — your email, your CRM, your file storage — so you control what they can see and can revoke access instantly. No client data is stored on our side.
What stays with you, and what goes to them?
They take the recurring, process-driven part of the payroll Processor role — the work that happens the same way every week and eats your day. Judgement calls, client relationships, anything requiring your licence, sign-off or authority stay with you. The clients who get the most out of a payroll Processor hand over a defined process and keep the decisions, rather than handing over the whole function and hoping. On the discovery call we'll map which tasks fall on which side of that line before you commit to anything.
How do I hand the work over without losing weeks to training?
Record yourself doing the task once and talk through it as you go — a fifteen-minute screen recording beats a written manual every time, and your payroll Processor will turn it into a documented process you both work from. Expect the first fortnight to be shadowing and checking, then steadily less. If you have nothing documented, that's normal and it's not a blocker: we'll help you decide what to record first, and your account manager checks in through the whole ramp-up.