Procurement
Officer
Supplier sourcing, purchase orders and buying admin that keep projects moving — from $14/hr + GST.
What a Procurement Officer does
Procurement delays stall projects. A procurement officer sources, quotes, raises POs and expedites orders so the right things arrive on time and on budget.
Every StaffingSolutions.io procurement officer is recruited, hired and managed by us — reference-checked for your tools, working your business hours, and backed by our zero-risk promise: no placement fee, money-back first week, and a free replacement if the fit isn't right.
What they handle
- Supplier sourcing — options and quotes.
- Purchase orders — raised and issued.
- Supplier onboarding — setup and terms.
- Order tracking — expediting delivery.
- Price & contract records — maintained.
- Procurement reporting — spend and status.
A week in the role
A procurement officer sits between the people asking for things and the suppliers delivering them. The week runs on requisitions arriving, quotes going out, purchase orders being raised against the right cost codes, and orders being chased through to a matched goods receipt. Most of it happens inside the client's inventory or job management system.
Takes approved requisitions, checks the cost centre and account code, confirms the requester sits inside their delegation limit, then raises the purchase order in Cin7 Core, Unleashed, simPRO or MYOB Advanced and issues it to the supplier.
Issues the RFQ to three or more suppliers with an identical scope, then builds a comparison sheet putting each response on the same basis: unit price, freight, lead time, warranty and payment terms, for the client to choose from.
Follows every open PO for written acknowledgement and a confirmed ETA, flags backorders and part-shipments early, and rebooks the affected job or delivery date with whoever raised the request rather than letting it surface at the site.
Receipts goods against the purchase order, matches the packing slip line by line, raises short-supply and damage claims with the supplier, and passes price variances between PO and invoice to accounts payable with the evidence attached.
Loads updated wholesaler price lists and negotiated contract rates into the catalogue in simPRO, Cin7 or the client's ERP, so quoting and job costing pull current buy prices instead of last year's.
Collects the supplier's ABN, checks it on ABN Lookup including GST registration status, gathers certificates of currency for public liability and workers compensation, completes the credit application for the client to sign, and sets the record up on agreed terms.
When a supplier emails new bank details, stops and verifies them by phoning a known contact on a number already held on file, documents the call, and hands the change to the client to approve — never updating payment details on an email alone.
Reviews min and max levels and the reorder report each week, factors in supplier lead times and jobs already booked, and drafts replenishment orders for the client to release rather than letting fast-moving lines run out.
Keeps a register of supply agreements, rate cards and rebate arrangements with expiry dates and rise-and-fall clauses, and gives the client notice before a rate expires or an annual rebate claim window closes.
Raises RMAs for faulty or incorrectly supplied goods, arranges return freight, tracks the replacement, and chases the credit note through until it appears against the supplier account so the original invoice isn't paid in full.
Identifies the orders a job cannot start without, sets daily follow-up on those, and escalates to the supplier's branch manager when a promised date slips, putting alternate suppliers or substitute products in front of the client to consider.
Pulls purchasing data into a monthly view by category, supplier and cost centre, showing where spend is concentrated and which suppliers are missing promised dates, so the client can decide where to consolidate or renegotiate.